Whether it’s meeting your year-end goals, organizing purchases for the month, or defining upcoming tasks at work, having a “to do” app is one of the most effective ways to keep your to-do list in order. For those who do not need paper and pen, and prefer to have everything at their fingertips anywhere, we have separated 9 options of apps for cell phones and computers, from the classic to the lesser known. See the list below.
1. Todoist: considered the best “to do” app
Todoist is one of the most popular list applications, and is considered by many people to be the best software in this segment. It has several tools to make your daily organization more practical, such as deadline reminders, Kanban style panels, prioritization levels, among others.
In addition, the application allows collaboration – so you can use it as a team and delegate tasks to other people. The integration with Gmail, Agenda, Slack and the Alexa voice assistant is also highlighted.
Todoist is available for:
Android | iPhone / iPad (iOS / iPadOS) | macOS | Windows | watchOS | Wear OS
You can also find browser extensions at todoist.com.
2. Microsoft To Do replaced the famous Wunderlist
Wunderlist was a pretty famous task manager, but it was acquired by Microsoft in 2015. Two years later, the tech giant said it had plans to shut it down when it incorporated its best features into Microsoft To Do – which finally happened in May 2020.
With Microsoft To Do, you can create lists, take notes and set reminders. The app also offers smart suggestions based on the tasks on your lists. You can integrate it with Cortana, Outlook and other Microsoft 365 applications.
Microsoft To Do lists can be personalized with emojis, colored themes and support Dark Mode for greater eye comfort. Files of up to 25 MB can be attached to any task, and lists can be shared and accessed by others due to the collaboration feature
Microsoft To Do is available for:
Android | iPhone / iPad (iOS / iPadOS) | Windows | macOS | Web
3. Evernote has integration with several productivity applications
Evernote is another very popular application, commonly used to take notes and save information in everyday life. In the basic (free) version of the app, you can sync it on up to two devices and have an upload limit of up to 60 MB per month.
It also allows you to set up simple shopping lists and tasks with your checkboxes, in addition to having a reminder system, so you don’t forget any important duties, and integration with several productivity apps, such as Trello and Slack.
To be able to make the most of the service, it is necessary to subscribe to the premium or business to achieve unlimited device synchronization, PDF annotations, access to offline notes, collaborate in shared spaces, among other resources.
Evernote is available for:
Android | iPhone / iPad (iOS / iPadOS) | macOS | Windows
4. Google Keep is a practical option for those using Android
If you’re already used to Android, Keep follows the same aesthetic line as other Google apps, and it’s a simple solution for everyday life.
You can list items for grocery shopping and put checkboxes next to them – the downside is that the simplicity is so great, that the text formatting options end up being somewhat… too poor.
Still, it is a fair “to do” application option for the most basic tasks. You can easily access your lists from any device with your Google account, in addition to setting reminders, adding collaborators, tagging and defining colors for your notes.
Google Keep is available for:
Android | iPhone / iPad (iOS / iPadOS) | Chrome extension
In November 2020, Google announced that it will end support for the Keep app that runs on Chrome in February 2021.
5. Trello is a more robust tool – ideal for teams
A great choice for those who need to organize tasks together, Trello has a visual layout with cards and labels that can be moved in columns, which facilitates the visibility of the task backlog and everything that has already been delivered. In this way, it is easier to coordinate efforts to complete each project more assertively.
In addition, it is compatible with a multitude of services, such as Evernote, Slack, Google Drive and so on. In general, it is a very intuitive tool – it is as if you were distributing post-its on a large physical frame.
It is possible to mark other team members on certain cards, insert task lists on cards, add deadlines, among many other functions that improve productivity.
Trello is available for:
Android | iPhone / iPad (iOS / iPadOS) | Windows | macOS
6. Spike unifies email, calendar, notes and tasks
Spike is another powerful tool that integrates email, calendar, to-do list and notes on one platform. Therefore, it is also indicated for those who need to work collaboratively, as a team.
This service allows you to exchange ideas with other members, as in a simple chat, and allows you to unify personal and work accounts in an inbox. You can go further and use it for voice and video calls.
Spike is available for:
Android | iPhone / iPad (iOS / iPadOS) | macOS | Windows
It is a free application for personal accounts, but requires subscription for business accounts.
7. Things 3 has the best aesthetic for iOS
If you use Android, you can skip to the next app on the list. Things 3 is exclusive to the Apple ecosystem, but it has a captive place in this compilation for delivering an excellent aesthetic experience integrated with iOS / macOS.
With Things 3, you can set start dates and due dates for your tasks, set reminders, and use checklists to complete projects that require more than one step.
Recently, the “to do” app also received full support for the iPad keyboard, the iPadOS 14 Scribble tool and iOS 14 widgets, which makes it even more attractive for those using Apple products. The negative point is that it is paid (it costs R $ 54.90 for mobile devices).
Things 3 is available for:
iOS | iPadOS | macOS | watchOS
8. The “to do” Productive app monitors habits
In addition to building lists, this application allows you to monitor even your daily habits. Ideal for those who want to start a healthy eating or sports practice project, the Task List – Productive has a simple interface, in Portuguese, and is highly customizable.
Create reminders, set challenges for your routine and count on several productivity tools to reach your goals.
The Task List – Productive is available for:
Android | iOS | iPadOS | watchOS
9. Reminders / Notes (Apple): a simple solution for iOS
Finally, it’s worth remembering that the Apple Reminders app has an ideal set for those who need to do just the basics quite effectively. It allows you to create lists and set alerts for each item, so you don’t risk missing important tasks.
There is also the option to use the native Notes app to perform document scanning, compatibility with drawings (using your finger or Apple Pencil), collaboration tools and even protection of your notes via Face ID.
And you, do you have a favorite “to do” app? Share with us!